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Minutes of the Town Council Meeting held on Wednesday 26th August 2020 at 7.30pm via Zoom.

PRESENT:

Councillor Eames-Petersen Mayor

Councillor Linda Mendez - Deputy Mayor

Councillor Lenny Brandon Councillor Caron Juggins

Councillor Jackie Brennan Councillor Hazel Laming

Councillor Richard Brisbin Councillor Tristan Wiltshire

Councillor Richard Griffiths

OFFICERS:

Carrie Lloyd (Town Clerk)

Sam Frake (Head of Operations)

38.            APOLOGIES

Apologies for absence were received from Councillor Mark Bolitho (work), Councillor Rory Craig (work), Councillor Angus Mackay (work), Councillor Lee Newman (work), Councillor John Percival (work) and Councillor Bhumi Zhaveri (work).

39.            DECLARATIONS OF INTEREST

There were none.

40.            QUESTION TIME

There were none.

 

Cllr Brisbin joined the meeting

41.            MINUTES

The minutes of the meetings held on 29th July and 12th August will be considered at a future meeting of the Council.

42.            PRESENTATION BY BILLY HIGHTON EDSV ACADEMY

Members noted that Mr Highton had bid on Contracts Finder for a contract with no uplift clause for 3 years and RESOLVED that his bid of 15,000 per annum be accepted with no amendment to the licence.

 

(Action: Town Clerk)

43.            MINUTES OF COMMITTEES

Members noted the minutes of the following Committees;

 

Planning Committee 5th August 2020

Planning Committee - 18th August 2020

Resources and Policy Committee 19th August 2020

 

The Mayor confirmed that all Councillors would receive the minutes of the meetings of the Establishment Sub Committee when it met to discuss Capital Projects.

 

(Action: Town Clerk)

44.            REPORT OF THE INTERNAL AUDITOR

Members noted the report of the Internal Auditor and thanked the Head of Operations for all her hard work.

45.            ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2019/20

Members considered the Return and the reason for the variances from 2018/19.

 

RESOLVED nem con that;

 

 

(i)               The dates of the period for the exercise of public rights be confirmed as 1st September 2020 12th October 2020;

 

(ii)              Section 1 - The Annual Governance Statement on Page 4 be approved and the Mayor and Clerk be authorised to sign Page 4 on behalf of the Council;

 

(iii)            Section 2 Accounting Statements 2019/20 on Page 5 be approved and the Mayor and the Clerk be authorised to sign Page 5 on behalf of the Council;

 

(iv)            The Annual Internal Audit Report 2019/20 at Page 3 be noted;

 

(v)             The checklist at Page 2 be agreed.

 

(Action: Town Clerk)

46.            DATE OF NEXT MEETING

Noted that the next ordinary meeting would be 11th November 2020.

 

 

Closure: 9.22pm

 

Mayor