Minutes of the meeting of the Resources & Policy Committee held via Zoom on Wednesday 14th October 2020 at 19:30.

PRESENT:

Councillor T. Wiltshire – Chairman

Councillor J. Percival – Vice Chairman

Councillor M. Bolitho (substituting for Cllr Mackay)

Councillor L. Brandon

Councillor J. Brennan

Councillor M. Eames-Petersen

Councillor C. Juggins

OFFICERS:

C. Lloyd (Town Clerk)

S. Frake (Head of Operations)

A. Ogilvie (Head of Estates)

22.            APOLOGIES

Apologies for absence were received from Cllr A. MacKay (work).

23.            QUESTIONS

A resident asked Councillors about the various proposals for Birchwood Playing Fields particularly the one that would not cost the Council anything to building nor run.

 

The resident was advised that the Council were not yet at a point where public consultation could take place as CoVid19 had delayed matters, however, there would be public consultation before any decision was made.

 

24.            DECLARATIONS OF INTEREST

There were none

25.            MINUTES

Minutes of the meeting held on 3rd September 2020 were approved and will be signed by the Chairman when possible.

26.            ACTIONS FROM PREVIOUS MEETINGS

This was not dealt with as it was overlooked and actions will roll over to the next meeting of the Committee.

Action: Chairman

27.            RECOMMENDATIONS FROM ESTABLISHMENT SUB COMMITTEE

Members considered the recommendation and RESOLVED nem con that HR Services Partnership be engaged to provide up to 5 hours’ advice or training to Councillors.

Action: Head of Operations

28.            STAFF GIFT POLICY

Members considered the report and RESOLVED that staff with more than 6 months’ service receive a card from Councillors when they leave the Council’s employment by reason of redundancy, retirement or new job.  Staff who have completed 20 years’ service or more will also receive a gift to the value of £50.  All of the above will be paid from the Mayor’s Allowance in accordance with the law.

Action: Office Manager

29.            DATE OF NEXT MEETING

Noted that the next meeting of the Committee will take place on 17th November 2020 at 7.30pm.

30.            EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED that the press and public be excluded for the following items as their presence would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted

 

(i)           Commercial Matters

31.            REQUESTS FOR LAND ACQUISTIONS – BIRCHWOOD PLAYING FIELDS

Members considered the requests and RESOLVED that the enquirers be advised that this Council valued the green space for recreational use and they would not be interested in releasing the land for development.

Action: Town Clerk

32.            HEAD OF OPERATION’S REPORT

Members noted the Head of Operation’s Report and were please that financial losses were as not as significant as originally feared.  Councillors recognised the impact CoVid was having on the Council’s main income streams that supported the precept.

The Head of Operations was requested to define the tipping point that the losses become significant enough that a change is required and build a contingency plan for how this will be handled to ensure that the Council manage the impact e.g. reducing the Council’s Leisure Centre offering and opening times.

Action: Head of Operations

Closure 8.40pm

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Chairman