Minutes of the meeting of the Resources & Policy Committee held via Zoom on Wednesday 13th January 2021 at 19:30.

PRESENT:

Councillor T. Wiltshire – Chairman

Councillor J. Percival – Vice Chairman

Councillor L. Brandon

Councillor J. Brennan

Councillor M. Eames-Petersen

Councillor C. Juggins

 

ALSO PRESENT:

Councillor B. Zhaveri

 

1 member of the public

OFFICERS:

C. Lloyd (Town Clerk)

S. Frake (Head of Operations)

33.            APOLOGIES

There were no apologies for absence.

34.            QUESTIONS

There were no questions.

35.            DECLARATIONS OF INTEREST

There were none

36.            MINUTES

Minutes of the meeting held on 14th October 2020 were approved and will be signed by the Chairman when possible.

37.            ACTIONS FROM PREVIOUS MEETINGS

Members noted the actions from previous meetings.

DATE OF MEETING

ACTION

BY WHOM

6th July 2020

Tree planting report (to Sport & Leisure Cttee following Tree Survey)

Head of Estates

Report to future S&L Committee

20th August 2020

Call deHavilland Grange Working Group. 

Suggested date 20th October.  Action changed from Cllr Eames-Petersen to Town Clerk on 3rd September.

Town Clerk emailed Working Group Members 4th Sept with suggested date.

 

Councillors met on 19th October.  Cllr Eames-Petersen is to draft a letter to invite a few select Members of the public to the next meeting.

 

Date of next meeting 30th Nov 2020 – Cancelled

Rescheduled for Feb 2021

 

Cllr Eames-Petersen

3rd Sept 2020

Change to Terms of Reference.

Document amendment.

Accessible document created and sent to Website owner for upload to Website on 4th September.

 

Town Clerk

Completed

3rd Sept 2020

Contact Allotment Association regarding rent increase in 2021.

Meeting held in October.  Positive outcome and better understanding of roles achieved.

 

Town Clerk/Office Manager

Completed

 

3rd Sept 2020

(i)  Officers look at the other revenue streams in a considered order and present the findings to future Resources & Policy meetings in confidential session due to the commercial sensitivity of the information; and

(ii) Officers look at the decrease in revenue at Birchwood Leisure Centre and if this continued how long the Town Council could support it and present the findings to future Resources & Policy meetings in confidential session due to the commercial sensitivity of the information.

 

Head of Operations reporting to next Committee – 9th Dec 2020 or poss. 23 Dec 2020 depending when information streams come on line.

14th Oct 2020

HR Services Partnership be engaged to provide up to 5 hours’ advice or training to Councillors.

Head of Operations

Official Purchase Order signed and emailed to HR Services Partnership 15/10/2020 - Completed

 

14th Oct 2020

Staff Gift Policy

Gift purchased for Janice Upson and presented to her 4th Nov. - Completed

 

14th Oct 2020

Requests for Land Acquisitions

Requesters advised that the Council do not wish to dispose of their land.

 

Leader of the Council moved that this be reconsidered in light of 2021/22 budget.  Seconded by the Chairman.  RECOMMENDED that this item be reconsidered at a future meeting in accordance with Standing Order 7.

 

14th Oct 2020

Head of Operations to define tipping point that the losses become significant enough that a change is required and build a contingency plan for how this will be handled to ensure that the Council manage the impact e.g. reducing the Council’s Leisure Centre offering and opening times.

 

Head of Operations reporting to next Committee – 9th Dec 2020 or poss. 23 Dec 2020 depending when information streams come on line.

This is on-going.

38.            DRAFT BUDGET 2021/22

Members considered the 3 proposed budgets.  The Head of Operations undertook to look into any grants available for Howe Dell Hall whilst it was closed in the current lockdown and ways in which the Council could ensure that it was no longer liable for Business Rates if the building was being used for educational purposes.

 

All Members undertook to consider options for community offerings and potential cost saving measures in the future.

 

Proposed Councillor Juggins and by seconded by Councillor Brennan that that a precept of £900,951 be recommended to Council on 20th January 2021.

 

Councillor Brandon requested a recorded vote;

 

Councillor T. Wiltshire – in favour

Councillor J. Percival – in favour

Councillor L. Brandon - against

Councillor J. Brennan – in favour

Councillor M. Eames-Petersen – in favour

Councillor C. Juggins – in favour

Councillor B. Zhaveri indicated that if she were a member she would have voted against.

 

The motion was CARRIED.

 

RECOMMENDED TO COUNCIL that a precept of £900,951 be approved (3.5% increase at Band D).

2021/22

BUDGET HEAD

Income

Expenditure

Net

DEMOCRATIC

£0

£6,700

-£6,700

CENTRAL

£0

£251,716

-£251,716

EVENTS

£0

£4,300

-£4,300

ALLOTMENTS

£3,000

£2,250

£750

BIRCHWOOD

£182,050

£369,115

-£187,065

ESTATES

£0

£329,568

-£329,568

HOWE DELL

£0

£2,330

-£2,330

LEMSFORD

£22,313

£19,749

£2,564

NEWGATE STREET

£150

£1,900

-£1,750

OXLEASE HOUSE

£0

£6,097

-£6,097

ROE HILL

£24,550

£32,288

-£7,738

TO RESERVES

£0

£107,000

-£107,000

£232,063

£1,133,013

£900,951

Action: Town Clerk / Head of Operations / All Members

39.            DATE OF NEXT MEETING

Noted that the next meeting of the Committee will take place on 17th February 2021 at 7.30pm.

 

Closure 8.30pm

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Chairman