24th March 2021
Dear
Councillor
This is to inform you that a Meeting of the
Council will be held via Zoom at 7.30p.m. on Wednesday 31st March 2021,
to which you are summoned, for the transaction of the following business.
https://us02web.zoom.us/j/81756354929?pwd=VFdGUkdHd0lFWURQWWFKNWorS3gxdz09
Meeting
ID: 817 5635 4929
Passcode:
298495
Phone
in - 0203 051 2874
Meeting
ID: 817 5635 4929
Passcode:
298495
Yours sincerely,
C A Lloyd
Town Clerk
AGENDA
1.
APOLOGIES
To receive apologies for absence if
any.
2.
DECLARATIONS OF INTERESTS BY MEMBERS
Members are
reminded to make any declarations of disclosable pecuniary and/or personal
interests that they may have in relation to items on this Agenda.
You should
declare at this part of the meeting or when it becomes apparent your interest
by stating:
(a)
the item you have the interest in
(b) whether
it is a disclosable pecuniary interest and the nature of the interest,
whereupon you will not participate in the discussion or vote on that matter,
unless dispensation has been requested and granted
(c) whether it is a personal interest and
the nature of the interest
Members are
also reminded of their obligation to report any amendment to their Register of
Interests to the Town Clerk as soon as it becomes apparent, this includes a
change of address.
3.
MINUTES FROM PREVIOUS MEETINGS
To approve as a correct
record the Minutes of the Meetings held on 9th March 2021 (minutes
from 30th January 2021 are awaiting Mayor’s comments).
In accordance with
Standing Order 12;
a.
The draft minutes of a preceding meeting
having been served on councillors with the agenda to attend the meeting at
which they are due to be approved for accuracy, shall be taken as read.
b.
There shall be no discussion about the draft minutes of the
preceding meeting except in relation to their accuracy. A motion to correct an
inaccuracy in the draft minutes shall be moved in accordance with standing
order 10(a)(i).
c.
The accuracy of draft minutes, including any amendment(s) made to
them, shall be confirmed by resolution and shall be signed by the chairman of
the meeting and stand as an accurate record of the meeting to which the minutes
relate.
d.
If the chairman of the meeting does
not consider the minutes to be an accurate record of the meeting to which they
relate, they shall sign the minutes and include a paragraph in the following
terms or to the same effect:
“The chairman of this meeting does not believe that the minutes
of the meeting of the ( ) held on
[date] in respect of ( ) were a correct
record but their view was not upheld by the meeting and the minutes are
confirmed as an accurate record of the proceedings.”
4.
QUESTION TIME
The Meeting will be given over to the public on issues relating to
the item on the agenda.
5.
UPDATE ON MANDATED CODE OF CONDUCT TRAINING
FOR COUNCILLORS BY STANDARDS SUB COMMITTEE
To
consider the attached report
6.
TIMETABLE FOR FOOTBALL SCHEMES AT
BIRCHWOOD PLAYING FIELDS
To
consider the attached report
7.
TEMPORARY PLANNING APPLICATION FOR CHANGE
OF USE – BIRCHWOOD PLAYING FIELDS
To consider the attached report
8.
CALENDAR OF MEETINGS
To
consider the draft calendar of meetings for 2021/22 (attached)
9.
TO CONSIDER THE EFFECTIVENESS OF INTERNAL
CONTROL
To consider and approve (or otherwise) the
attached
10.
PLACE NARRATIVE FOR WELWYN HATFIELD
To consider the attached letter
11.
NEIGHBOURHOOD PLAN FOR HATFIELD
To consider the attached report
12.
RECOMMENDATIONS FROM COMMITTEES SINCE THE
LAST MEETING
There have been no recommendations for
consideration
13.
DATE OF NEXT MEETING
To note that the next meeting of the Council is
12th May 2021.
Distribution: All Councillors
AGENDA ITEM 5
UPDATE
ON MANDATED CODE OF CONDUCT TRAINING FOR COUNCILLORS BY STANDARDS SUB COMMITTEE
Training
was arranged for Councillors on 10th March. This cost £540.
Cllrs
Bolitho, Brennan, Brisbin, Eames-Petersen, Griffiths, Juggins, Laming,
Wiltshire and Zhaveri attended the training.
Cllrs
Brandon, Mendez and Percival apologised for non-attendance.
Cllrs
Craig, Mackay and Newman did not attend nor apologise.
HAPTC
have training organised in the Code of Conduct.
Presented by Hoey Ainscough Associates. For
Clerks and Councillors. Monday 7th June, 2-4pm; £30/person via Zoom. If daytime is inconvenient we can let them
know and if there are sufficient numbers they will consider also holding an
evening session.
As
a least cost option, it is recommended that Councillors not having had training
yet are booked onto the HAPTC training event.
If they are unable to attend a daytime event HAPTC can be advised
accordingly.
Report
by C. A. Lloyd, Town Clerk
AGENDA ITEM 6
TIMETABLE FOR FOOTBALL SCHEMES AT BIRCHWOOD PLAYING FIELDS
To assist with
moving the project along, it has been suggested that some deadlines should be
placed on the scheme to help the Council in its deliberations.
The suggestion
is therefore as follows;
1.
31st July 2021 - All
football submissions to be formally made. This must include, 1 A4 page
providing, Proposal statement, estimated costs for development, running costs
once developed
2.
1st August - 31st August - time for
the council to review and ensure all the information has been received fulfils
the criteria for public consultation
3.
1st September - 30th September -
Consultation
4.
Extraordinary Council in October - to review
consultation feedback and agree the preferred proposal to take forward
On
grounds of impartiality, the Town Clerk recommends using an external company
for the public consultation (subject to costs) and requests authorisation to
look into the costs involved to bring back to Resources and Policy Committee in
June.
Report
by C. Lloyd – Town Clerk
AGENDA
ITEM 7
USE OF BIRCHWOOD PLAYING FIELD AS TEMPORARY GARDEN CENTRE
The Town Council has
been approached by a local company to sell garden supplies from Birchwood
Playing Field March – August 2021.
This will require
temporary planning permission.
The space required is 25 metre x 45 metre
On site will be;
·
2 x pop up tents .
·
1 x caravan .
·
1 x caravan for staff room /toilet .
The site
will be secured by herras fencing.
On 3rd
March the Town Clerk was advised that temporary planning permission would be
required for a change of use.
The company
has agreed to bear the cost of obtaining temporary planning permission and
accept that if permission is not granted, they will have to vacate the site
immediately.
Members are
requested to authorise the Clerk to apply to Welwyn Hatfield Borough Council
for the temporary planning permission.
Report by
Carrie Lloyd, Town Clerk
AGENDA
ITEM 8
HATFIELD TOWN COUNCIL
CALENDAR OF MEETINGS
2021/22
|
MAY |
5 |
Elections 6 May 2021 |
DEC |
1 |
PLANNING |
|
|
12 |
ANNUAL COUNCIL |
|
8 |
RESOURCES & POLICY |
|
|
19 |
PLANNING |
|
15 |
|
|
|
26 |
SPORT AND LEISURE |
|
22 |
|
|
|
|
|
|
29 |
|
|
|
|
|
2022 |
|
|
|
JUNE |
2 |
|
JAN |
5 |
|
|
|
9 |
RESOURCES & POLICY |
|
12 |
RESOURCES & POLICY |
|
|
16 |
PLANNING |
|
19 |
COUNCIL |
|
|
23 |
COUNCIL |
|
26 |
PLANNING |
|
|
30 |
|
|
|
|
|
|
|
|
|
|
|
|
JULY |
7 |
|
FEB |
2 |
SPORT & LEISURE |
|
|
14 |
PLANNING |
|
9 |
|
|
|
21 |
RESOURCES & POLICY |
|
16 |
|
|
|
28 |
COUNCIL |
|
23 |
PLANNING |
|
|
|
|
|
|
|
|
AUG |
4 |
|
MAR |
2 |
RESOURCES & POLICY |
|
|
11 |
|
|
9 |
|
|
|
18 |
|
|
16 |
|
|
|
25 |
|
|
23 |
PLANNING |
|
|
|
|
|
30 |
COUNCIL |
|
|
|
|
|
|
|
|
SEPT |
1 |
|
APR |
6 |
|
|
|
8 |
RESOURCES & POLICY |
|
13 |
RESOURCES & POLICY |
|
|
15 |
PLANNING |
|
20 |
|
|
|
22 |
SPORT AND LEISURE |
|
27 |
PLANNING |
|
|
29 |
|
|
|
|
|
|
|
|
|
|
|
|
OCT |
6 |
|
MAY |
4 |
Elections 5 May 2022 |
|
|
13 |
PLANNING |
|
11 |
ANNUAL COUNCIL |
|
|
20 |
RESOURCES & POLICY |
|
18 |
PLANNING |
|
|
27 |
|
|
25 |
SPORT AND LEISURE |
|
|
|
|
|
|
|
|
NOV |
3 |
COUNCIL |
JUNE |
1 |
|
|
|
10 |
PLANNING |
|
8 |
RESOURCES & POLICY |
|
|
17 |
SPORT & LEISURE |
|
15 |
PLANNING |
|
|
24 |
RESOURCES & POLICY |
|
22 |
COUNCIL |
|
|
|
|
|
29 |
|
Easter
2022 – Good Friday 15 April Easter Monday 18 April 2022
