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Minutes of the meeting of the Resources & Policy Committee held via Zoom on Wednesday 3rd March 2021 at 19:30.

PRESENT:

Councillor T. Wiltshire – Chairman

Councillor J. Percival – Vice Chairman

Councillor L. Brandon

Councillor J. Brennan

Councillor M. Eames-Petersen

Councillor C. Juggins

 

OFFICERS:

C. Lloyd (Town Clerk)

S. Frake (Head of Operations)

A. Ogilvie (Head of Estates)

40.            APOLOGIES

There were no apologies for absence.

41.            QUESTIONS

There were no questions.

42.            DECLARATIONS OF INTEREST

There were none

43.            MINUTES

Minutes of the meeting held on 13th January 2021were approved and will be signed by the Chairman when possible.

44.            HEAD OF ESTATES’ REPORT

Members noted the report of officers regarding the supply of new electric hand tools for grounds staff and the environmental benefits of doing so.  It was further noted that there were health and safety benefits regarding Hand and Arm Vibration Syndrome too.

 

The Council had recently had transferred the Bovis’ sites to its ownership, which included additional grass verges for maintenance as well as the open spaces which had been maintained under contract.  A sum of £380,000 had been received by the Council under the s.106 Agreement to assist with the maintenance of these sites and purchase of the new equipment would be suitable from these earmarked reserves.

 

Members noted the costs of petrol maintenance equipment.

 

The Head of Estates was requested to ensure that the equipment was charged when making optimum use of the Council’s solar panels.

 

RESOLVED that the Head of Estates be authorised to purchase 3 Stihl strimmers, 1 pole pruner, 2 hedge cutter, 3 leaf blowers,1 kombi kit, batteries, chargers, covers and storage boxes (with £500 part exchange on old equipment) for £5,765 to assist with maintenance of the verges taken on with the Bovis sites and maintenance of the new sites now under Council ownership.

 

Carrie – can we add the statement around acknowledgment that this is required for the additional land, is required to support this. And something to support that support why we allowed the release of the money.

 

Members noted that there were problems with the FunZone boiler and that the Council would have to consider replacement in the near future.  Members requested that a report be brought back to a future meeting detailing environmentally friendly options.

Action: Head of Estates

45.            PROPERTY MATTERS

Scout Hut Lease

Members noted that the Scouts did not intend to renew their lease.

RESOLVED that the Town Clerk contact the Covenant holder to ascertain if the Town Council can be released from the covenant on the site.

Do you want to add a statement that the Town Clark will start to discuss the return of the return of the building with the scouts?

de Havilland Grange Bridges

Members noted that the site developer had asked the Council whether they wished to have ownership of the bridges transferred to it.

 

Members noted that Herts County Council were scheduled to take on responsibility for the bridges under the s.106 Agreement for the site but had so far declined.  Members noted that there could be significant on-going maintenance costs for the bridges that the Council did not have the resources to carry out in house.

RESOLVED that the offer be declined.

Requests For Land Acquistions – Birchwood Playing Fields

In view of the current financial circumstances, Members had requested to revisit this matter.

RESOLVED that the Council wishes to retain its green assets.

Action: Town Clerk

46.            FINANCIAL MATTERS

Members noted the following Profit and Loss to January 2021.


PROFIT & LOSS JAN 21

Period

Year to Date

Sales

Precept

70286.75

702867.50

Grants

9000.00

98334.00

Mayors Charity

0.00

-4180.00

Income

-1117.99

REFUNDS ISSUED

50272.65

78168.76

847294.15

Gross Profit/(Loss):

78168.76

847294.15

Overheads

Support Costs - Rent and Rates

9533.36

95017.73

Support Costs - Utilities

5578.30

28196.66

Support Costs - Civic/Democratic

32.00

1125.32

Support Costs - Printing/Stationery/Signage etc

61.19

4991.86

All premises - Licences/Till systems/Broadband/Phone/Software etc

3797.59

33989.81

Support Costs - Equipment Hire and Rental

16.90

608.34

Support Costs - Maintenance & Upgrading

3690.88

39476.63

Support Costs - General Expenses

7.42

18161.54

Management & Admin - Bank/Card system Charges & Interest

732.44

3281.10

Gross Wages & Training, All other Staff Costs

54375.04

646409.82

Management & Admin - Professional & Audit Fees

0.00

10996.00

Capital Expenses

0.00

11990.99

Support Costs Fuel

483.39

6946.75

Events/Walking Football/Help A Hatfield Child

24.99

1422.83

Support Costs - Premises expenses

5308.00

38996.86

Supports - Gen Expenses

756.53

21373.55

84398.03

962985.79

Net Profit/(Loss):

 

-6229.27

 

-115691.64

In the first 10 months of 2020/2021 we have used £115k from our reserve to run HTC as a whole.

 

Do we want to add the statement around acknowledgment of loss and that we wont open up until May – we need to closely monitor income against the new budget as there is a reliance on Birchwood pulling in over 100k of income next financial year.

PHYSICAL CASH IN BANK ACCOUNTS - AS AT 31 JAN 2021

CURRENT ACCOUNT =  £459,593.44

SAVINGS ACCOUNT =  £553,757.50

 

Action: Head of Operations

 

 

 

 

 


47.            DATE OF NEXT MEETING

Noted that the next meeting of the Committee will take place on 9th June 2021 at 7.30pm.

 

Closure 8.30pm

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Chairman