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Minutes of the Town Council Meeting held on Wednesday 28th July 2021 at 7.30pm at Birchwood Leisure Centre, Longmead, Hatfield AL10 0AN

PRESENT:

Councillor Richard Griffiths – Mayor

 

Councillor James R. Bond              Councillor Richard Brisbin

Councillor M. Eames-Petersen      Councillor Caron Juggins

Councillor Hazel Laming                Councillor John Percival

Councillor Tristan Wiltshire

 

OFFICERS:

Carrie Lloyd (Town Clerk)

Sam Frake (Head of Operations)

Ali Ogilvie (Head of Estates)

 

5 members of the public in attendance

47.           ANNOUNCEMENT BY TOWN MAYOR

The Mayor thanked all the Town Council staff for their work over the last year.

48.           APOLOGIES

Apologies for absence were received from Councillor Linda Mendez who was unable to attend due to ill health, Councillor Jackie Brennan and Councillor John Percival due to family matters, Councillor Rory Craig due to work and apologies were received through the Labour Group Leader from Councillors Brandon and Newman.

 

No apologies were received from Councillors Bolitho and Mackay.

49.            DECLARATION OF INTERESTS BY MEMBERS

Councillor Griffiths declared an interest in Agenda Item 9. Proposals for Birchwood Playing Fields.  He advised that he would not Chair the meeting when it came to this item.

 

Councillor Juggins declared a personal interest in Agenda Item 9. Proposals for Birchwood Playing Fields. 

 

 

50.           MINUTES FROM PREVIOUS MEETINGS

Members approved the minutes of 23rd June 2021 as a correct record.

51.            QUESTION TIME

There were no questions.

52.            APPOINTMENT TO OUTSIDE BODIES

Members suggested Cllr Bond, Murray Giffkin or some one else from the local Churches.

 

RESOLVED that nominations be submitted to the next meeting when potential nominees had been contacted to see if they were willing to be nominated.

(Action: All Councillors)

53.            APPROVAL OF RECOMMENDATIONS FROM COMMITTEES

RESOLVED that the decisions made under delegated powers by the Town Clerk as detailed in the minutes of the Planning Committee of 13th July be approved.  It was noted that Cllr Laming’s apologies should have been recorded for that meeting.

 

Minutes of Resources & Policy Committee – 21st July 2021

 

SCOUT HUT UPDATE

RESOLVED THAT;

(i)              The covenants be removed at a cost of £2,000;

(ii)             Depot items be removed from the garages & notice given to the Borough Council;

(iii)            The Head of Estates use the Old Scout Hut for Depot storage.

 

Action: Town Clerk / Head of Estates

CONSULTATION ON BIRCHWOOD PROPOSALS

RESOLVED THAT that on 28th July Members consider the response from Green Triangle and Willow Web. (now postponed to an Extra-ordinary Meeting)

Action: Town Clerk

HUMAN RESOURCES ADVICE

RESOLVED THAT the Town Clerk report back to Human Resources Sub Committee.

Action: Town Clerk

QUEEN ELIZABETH II PLATINUM JUBILEE – 2nd JUNE 2022

RESOLVED THAT the Town Council undertake the following;

·       Plant a large Oak Tree 2nd June linking to Hatfield’s History;

·       The Big Jubilee Lunch 5th June: Host a Big Lunch at Roe Hill Hall & Fields and also setting aside grant funding to help Hatfield people organise their own street parties;

·       The Head of Estates participate in the Queen’s Green Canopy.

Action: Town Clerk, Head of Operations and Head of Estates

 

RESPONSE TO AFFINITY WATER DRAFT DROUGHT PLAN CONSULTATION

Council Members received a presentation from Cllr Eames-Petersen RESOLVED that the Summary response attached at Appendix A and full response attached at Appendix B, be sent to Affinity Water before 30th July.

Action: Town Clerk

REPORT FROM THE HEAD OF OPERATIONS

RESOLVED THAT the report be noted.


Profit & Loss for April 2021

Profit & Loss to May 2021

 

Earmarked funds from "Reserves" 2021/22 Budget


54.            CODE OF CONDUCT TRAINING

Members considered the advice from the Monitoring Officer and Herts Association of Parish and Town Councils and RESOLVED that Cllrs Brandon, Mackay and Newman be booked onto the training course by Paul Ainscough Associates for North Herts District Council’s Monitoring Officer on Friday 17th September at 10.30am via Zoom.

Action: Town Clerk

 

Councillor T. Wiltshire was elected to Chair the meeting for the following item;

55.            PROPOSALS FOR BIRCHWOOD PLAYING FIELDS

Councillor Percival arrived at 20:44

Members considered the four proposals.  It was felt that some required a bit more information and the information on all 4 scheme needed to be placed into a comparison chart and Gantt chart for ease of reference.

RESOLVED THAT;

Subject to no new, current submissions before 31st July the Council proceed with 4 options;

·       Small Stand only;

·       Grass pitch, fencing and other amenities;

·       3G Artificial pitch, fencing and other amenities;

·       Do nothing.

The Town Clerk contact Sport England to obtain their opinion on the Schemes and Mr Brindle supply the Town Council with Sport England’s support for the grass pitch scheme;

A comparison Chart and Gantt Chart be produced for the Schemes;

If necessary, an Extraordinary Council meeting be held to consider the above and to discuss plans by the Consultants for Community Consultation;

Plans be made for the steps the Council will take after the Consultation.

Councillor R. Griffiths resumed the Chair.

 

56.           DATE OF NEXT MEETING

Noted that the next ordinary meeting of the Council is 3rd November 2021.

Closure: 9:37pm

Mayor