15th September 2021

Dear Councillor,

 

This is to inform you that a meeting of the Sport and Leisure Committee will be held at 7.30pm on Wednesday 22nd September 2021, at Birchwood Leisure Centre, Longmead, Hatfield AL10 0AN,to which you are summoned, for the transaction of the following business;

 

Yours sincerely,

 

C.A. Lloyd

Town Clerk

AGENDA

1.               APOLOGIES

            To receive apologies for absence, if any.

2.               QUESTION TIME

The first fifteen minutes of the meeting will be given over to questions from members of the public on issues relating to the work of the Committee.

3.               DECLARATIONS OF INTEREST BY MEMBERS

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)         the item you have the interest in

(b)         whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)         whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

4.               MINUTES

To approve as a correct record the Minutes of the meeting held on Wednesday 26th May 2021.

 

In accordance with Standing Order 12;

a        The draft minutes of a preceding meeting having been served on councillors with the agenda to attend the meeting at which they are due to be approved for accuracy, shall be taken as read.

b        The draft minutes of a preceding meeting having been served on councillors with the agenda to attend the meeting at which they are due to be approved for accuracy, shall be taken as read.

c     There shall be no discussion about the draft minutes of the preceding meeting except in relation to their accuracy. A motion to correct an inaccuracy in the draft minutes shall be moved in accordance with standing order 10(a)(i).

 

d     The accuracy of draft minutes, including any amendment(s) made to them, shall be confirmed by resolution and shall be signed by the chairman of the meeting and stand as an accurate record of the meeting to which the minutes relate.

 

e     If the chairman of the meeting does not consider the minutes to be an accurate record of the meeting to which they relate, they shall sign the minutes and include a paragraph in the following terms or to the same effect:

       “The chairman of this meeting does not believe that the minutes of the meeting of the (   ) held on [date] in respect of (   ) were a correct record but their view was not upheld by the meeting and the minutes are confirmed as an accurate record of the proceedings.”

5.              REDUCED RATE FOR RUGBY TRAINING

To consider the attached report.

6.              FUNZONE UPDATE FROM THE FUNZONE MANAGER

To consider the attached report.

7.              HEALTH AND WELL-BEING MANAGER’S REPORT

To consider the attached report.

8.              2021/22 SEASON ALLOCATION OF PITCHES

To note the attached report.

9.              ELECTRIC HEATER COVERS – NEWGATE STREET VILLAGE HALL

To consider the attached report

10.           ALLOTMENT FEES

To consider the attached report

11.            DATE OF NEXT MEETING

 

The next Sport and Leisure Committee Meeting will take place on Wednesday 17th November 2021.


AGENDA ITEM 5

 

REDUCED RATE FOR RUGBY TRAINING

 

When QE2 Rugby club were sent their invoice for Training at Roe Hill they responded as follows;

 

“When we supplied the new posts for the pitch at Roe Hill I discussed a discounted rate for training and pitch hire to compensate for the supply of the posts with Alastair.  I know nothing was formalised due to covid and furlough but can we have a look at the rates and get back to me if there is anything that can be done.  The posts were £5k in total.”

 

Members will recall that the Rugby posts were vandalised and the Rugby Club successfully applied for grant funding for new Rugby posts.  Installation costs were not included in the grant and eventually the Council’s Grounds staff had to install them due to an imminent Rugby match at an approximate cost of £1,100.

 

The cost of training is £29 per session, this covers the cleaning of changing rooms, floodlights and the unlocking and locking of our facilities.

 

As a comparison, Members may recall that Football Clubs have sought grant funding for goal posts which are on our pitches and some of which are used by the general public when there are no matches booked in.  Football Clubs pay £15 for cleaning changing rooms/toilets and locking and locking our facilities (when needed) and £15 for floodlights (where available).

 

To retain parity across all sports, it is recommended that the Rugby Club pay the same amount as football i.e. £15 for floodlights and £15 for changing rooms/toilets.

 

The Rugby Club pay £59 for matches and Football Clubs pay £47 for matches.  Both fees include use of the changing rooms, however as Rugby is a larger pitch, line marking and maintenance involve extra subsidy by the Town Council (no fee covers the Council’s costs).

 

Strategic Plan

Providing quality, cost effective sports facilities.

 

Equalities

N/A

 

Environmental/Sustainability

N/A

Crime & Disorder

Our caretaker ensures the properties are locked securely after use.

 

Financial

£29 per training session (Rugby)

£30 (max) per training session (Football)

 

Resources (including workforce)

None

 

Risk Management

N/A

 

Legal Implications

N/A

 

 

Agenda Item 6 is available from town.clerk@hatfield-herts.gov.uk in .PDF format only

 

AGENDA ITEM 7

 

HEALTH AND WELL BEING MANAGER’S UPDATE

 

·       Reopening of Birchwood Pilates Studio has been postponed due to the difficulties with recruiting qualified teachers. We are looking to reopen around end of October.

 

·       Recently restarted activities:

-        Inclusive Basketball for young adults with learning disabilities

-        Sunday No-strings Badminton

-        Strength and Balance with Pav - due to popular demand:)

 

·       Upcoming community projects supported by HTC (pilots):

-        Boys Wellbeing Club – liaising with OneYmca

-        Gym and Education Project - liaising with Esma (Educational Support for Medical Absence – Herts County Council) and WGC and Hatfield Schools Partnership and OneYmca

-        Homeless Gym Project – liaising with local Resolve charity

 

Strategic Plan

Promoting a healthy community.

Managing the Council’s Services effectively to meet the needs of the communities we serve.

Strive for continuous improvement and service development.

 

Equalities

Under represented Groups / hard to reach Groups are targeted by the Manager.

The adoption of a clear scrutiny process will allow the Council to audit its services and functions to ensure they remain open and accessible to all.

 

Environmental/Sustainability

There are no direct impacts from this report.

Crime & Disorder

Diversionary activities for Young People reduce crime

 

Financial

There are no direct impacts from this report, however review reports may recommend additional services which will be fully costed as part of the report.

 

Resources (including workforce)

Manager’s time.

Review reports may recommend additional resources which will be fully costed as part of the report.

 

Risk Management

Carried out separately for each activity

 

Legal Implications

There are no direct impacts from this report.

 

 

 

Report by Pav Medowski Health & Well-Being Manager


Agenda Item 8 is available from town.clerk@hatfield-herts.gov.uk in .PDF format only

 

AGENDA ITEM 9

 

COVERS TO ELECTRIC HEATERS – NEWGATE STREET VILLAGE HALL

 

The hall is let to the local school as well as a Day Nursery.

 

For health and Safety reasons the Management Committee would like to put covers over the electric heaters.

 

Members are requested to authorise these works, for which the Management Committee will make a contribution.

 

 

 

Strategic Plan

Providing well managed halls.

 

Equalities

N/A

 

Environmental/Sustainability

N/A

Crime & Disorder

N/A

 

Financial

Costs of covers will be grant funded by the Management Committee

 

Resources (including workforce)

None

 

Risk Management

Health and Safety risk if heaters are not covered.

 

Legal Implications

N/A

 

 


AGENDA ITEM 10

 

ALLOTMENT FEES

 

In September 2020 Resources & Policy Committee considered an increase in annual rent for the allotment plots.  Any increase must be notified to plot holders one year in advance before 1st October.

 

The Committee decided that from October 2021 a plot price be £40 and the concessionary price (for OAP’s) £30. Officers were requested to meet with the Allotment Association to explain the Council’s decision.

 

A meeting was held and the Council’s position explained.  The site is an irregular size so tenants have been offered a “per plot” rent, which they accept when they sign up for an allotment.

 

Some allotment holders have requested that Members could consider lowering the rent for some of the smaller plots; namely 5, 5A, 5B, 6A,6B and 10, 10A, 10B.

 

Plots 5 and 10 have been divided into 3 plots from 1 larger plot in the past to accommodate people who cannot work a whole plot or who were new to allotment work so they could judge if it was a pastime they could commit to.

 

The Allotment Association have indicated that they would prefer to pay by 25sqm in the same way Borough plots are calculated.  This would take up considerable officer time as the council does not have a geographical information system to digitally measure the irregular shaped plots and it would need to carried out on the ground.  The price paid by Borough plot holders is £11.83 per 25sqm or £5.92 per 25sqm for people receiving a state pension.

 

Measurements of the smaller plots are being calculated to give members an indication for comparison purposes and Members will be updated as soon as possible.

 

Strategic Plan

Providing allotments in the Town

 

Equalities

Applications are open to all, some plots are designated for people who struggle to stand for long periods

 

Environmental/Sustainability

Growing your own fruit and veg reduces carbon foot print

Crime & Disorder

Site is padlocked.

 

Financial

The Council pays Highways England £1,109 per annum to rent the land.

Repairs & maintenance, insurance & water etc costs £1,900. Rent from plot holders is estimated at £3,000.

Tree work was carried out on site this year too as part of a larger contract.

 

Resources (including workforce)

Grounds staff maintain the “public” paths on site.  Contractors maintain the trees.

 

 

Risk Management

N/A

 

Legal Implications

The Town Council is the Statutory Allotment provider for the civil Parish of Hatfield.

 

 

 

Report by Carrie Lloyd Town Clerk with input from Jane Anderson Office Manager