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Minutes of the meeting of the Resources & Policy Committee held at Birchwood Leisure Centre, Longmead, Hatfield AL10 0AN on Wednesday 24th November 2021 at 19:30.

PRESENT:

Councillor T. Wiltshire – Chairman

Councillor J. Bond

Councillor J. Brennan

Councillor C. Juggins – Vice Chairman

ALSO PRESENT:

Councillor M. Eames-Petersen (from 19:40)

Councillor R. Griffiths

 

OFFICERS:

C. Lloyd (Town Clerk)

S. Frake (Head of Operations)

A. Ogilvie (Head of Estates)

55.          APOLOGIES

There were no apologies for absence.

56.          QUESTIONS

There were no questions.

57.          DECLARATIONS OF INTEREST

Cllr Wiltshire declared an interest in item number 7. Christmas Lights Newgate Street.

58.          MINUTES

Minutes of the meeting held on 20th October 2021were approved and signed by the Chairman.

59.          HEAD OF OPERATIONS’ REPORT

Members noted the figures for August, September and October.

 

The Head of Operations explained that the September costs for Maintenance and Lighting were higher than the other 2 months due to invoices for the years’ play area inspections being received and repairs of £1,700.  The Utilities suppler changed over this period of 3 months hence the large differences each month.

 

19:40 Councillor M. Eames-Petersen entered the meeting.

 

Cllr Juggins requested a breakdown of Credit Card charges which was included in the Bank/Card system Charges & Interest.

 

It was noted that Pilates had only re-opened mid-October.

 

Councillors complimented the Head of Operations on the clear figures and thanked all staff for their hard work in achieving excellent half year outturn.

 

RESOLVED that the Report be noted.

 

Action: Head of Operations

60.          HOWE DELL COMMUNITY HALL

Members noted the Report of Officers.  Councillor M. Eames-Petersen advised that there was an Equalities issue as the school had exclusive use of the hall which did not provide equality for all residents across Hatfield.  The Town Clerk advised that the Equalities check point referred to protected Characteristics defined by the Equalities Act 2010.  Councillor M. Eames-Petersen advised that she wished to book the Hall as did Deacon Kinchenton and a Residents Association.

Members considered that a use similar to Lemsford Village Hall whereby Community use was enabled at weekends for ad hoc bookings may be a resolution pending further discussion and decision in the long term.

RESOLVED that until the long term outcome for the lease is decided, Members would like to know if there is any way the school can accommodate ad hoc community bookings?  The hire price to be the same as Hatfield Town Council hall hire elsewhere (£100 refundable damage deposit and £24.50 per hour).

 

Action: Town Clerk

Cllr Juggins Chaired the meeting

61.          CHRISTMAS LIGHTS – NEWGATE STREET & BLUEBELL WAY

Members noted the Report of Officers.  The Town Clerk advised that the work at Bluebell Way was being funded by the County Councillors Locality Budget and the electrical work carried out by Peckfords Electrical Contractors who were County approved electricians.

 

The Town Clerk advised that unless appropriate insurance and risk assessments were received from an approved contractor, she could not recommend work being undertaken to the tree on the Council’s land at Newgate Street.  Members were keen to see Christmas celebrated all over Hatfield and understood that the County Councillor for the area had been contacted to assist in obtaining a licence to enable residents to put a tree on County land and light it from a County lamp post.

Members were also keen to see the tree outside Birchwood to be lit.

 

RESOLVED that;

1.    Approval be given to lighting the tree on Bluebell Way; and

2.    Newgate Street residents be advised that the Council require a risk assessment and appropriate insurance from the contractor before any work can be carried out on Town Council land or trees.

Action: Town Clerk

62.          DATE OF NEXT MEETING

Noted that the next meeting of the Committee will take place on 8th December 2021 at 7.30pm.

63.          EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED that the press and public be excluded for the following items as their presence would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.  

 

Members further RESOLVED that Councillors who were not Members of the Committee could remain.

 

(i)            Commercial Matters

64.          COMMERCIAL MATTERS

Members noted the excellent stock takes for the Café.

Action: Head of Operations

 

 

Closure 8.40pm

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Chairman