Hatfield Council Logo CMYK JPEG

Minutes of the meeting of the Resources & Policy Committee held at Birchwood Leisure Centre, Longmead, Hatfield AL10 0AN on Wednesday 8th December 2021 at 19:40.

PRESENT:

Councillor T. Wiltshire – Chairman

Councillor J. Bond

Councillor R. Griffiths (substitute for Cllr Brennan)

Councillor C. Juggins – Vice Chairman

ALSO PRESENT:

Councillor M. Eames-Petersen

 

OFFICERS:

C. Lloyd (Town Clerk)

S. Frake (Head of Operations)

A. Ogilvie (Head of Estates)

65.          APOLOGIES

There were apologies for absence were received from Cllr Brennan due to ill health.

66.          QUESTIONS

There were no questions.

67.          DECLARATIONS OF INTEREST

There were none.

68.          MINUTES

Minutes of the meeting held on 24th November 2021were approved and signed by the Chairman.

69.          HEAD OF ESTATES’ REPORT

Members noted the report which advised of the following potential expenditure to 2023;

 

Roe Hill-

Guttering replacement £4,000                                                            ASAP

Changing Room Doors £4,500                                                           ASAP

Front Door Replacement £1,500                                                        2023

 

Lemsford-

Front Door Replacement £2,500                                                        ASAP

Rear Door Replacement £1,500                                                         ASAP

Changing Rm Small Refurb, replacing showers, upgrade electrics, decorating - £10k - £12k ASAP

 

Birchwood-

Intruder Alarm £8,000                                                                         ASAP

Car park line marking £2,500                                                              ASAP

 

Newgate-

New barriers £4,000                                                                            ASAP

Decorating £5,000                                                                               2023

 

Depot-

Kubota mowers £35k                                                              Spring 2022

Van £30k                                                                                 Spring 2022/23

Tri max stealth – Tractor mower - replacement £18k            Spring 2024

 

Fixed Wiring all sites 2023 - £3,000

Tree Inspections Survey 2023 - £6,000

 

If all of the “ASAP” work was carried out before 1st April 2022, then the Council’s Budget for one-off Projects in 2021/22 would be spent.

 

RESOLVED that the Report be noted.

 

Action: Head of Estates

70.          BUDGET 2022/23

Members noted the Report of Officers.  Members were concerned at the reduction in reserves since 2017 held for capital works or even identified repair works to the Council’s buildings.  To re-balance funds held required a regretful increase in the Precept.  In view of the previous report and works required to the Council’s properties, it was proposed that the precept be increased by 4% for Band D properties to £77.01 per year which provided a Precept of £947,488.

Members did not consider using s.106 funds for the grounds staff salaries a judicious use of the Developer Contributions, especially when capital purchases for the grounds team had been identified which would deplete the s.106 funds held.  Members were keen to see reserves ear-marked annually for large capital replacement items such as a tractor, FunZone equipment etc.

RECOMMENDED TO COUNCIL that a precept of £947,488 be approved (£77.01 at Band D).

 

Action: Acting Town Clerk

71.          DATE OF NEXT MEETING

Noted that the next scheduled meeting of the Committee will take place on 12th January 2022 at 7.30pm.

 

 

Closure 8.30pm

----------------------------------

Chairman