Minutes of the meeting of the Resources & Policy Committee held at Birchwood Leisure Centre, Longmead, Hatfield AL10 0AN on Wednesday 8th December 2021 at 19:40.
Councillor T. Wiltshire – Chairman
Councillor J. Bond
Councillor R. Griffiths (substitute for Cllr Brennan)
Councillor C. Juggins – Vice Chairman
Councillor M. Eames-Petersen
C. Lloyd (Town Clerk)
S. Frake (Head of Operations)
A. Ogilvie (Head of Estates)
There were apologies for absence were received from Cllr Brennan due to ill health.
There were no questions.
There were none.
Minutes of the meeting held on 24th November 2021were approved and signed by the Chairman.
Members noted the report which advised of the following potential expenditure to 2023;
Guttering replacement £4,000 ASAP
Changing Room Doors £4,500 ASAP
Front Door Replacement £1,500 2023
Front Door Replacement £2,500 ASAP
Rear Door Replacement £1,500 ASAP
Changing Rm Small Refurb, replacing showers, upgrade electrics, decorating - £10k - £12k ASAP
Intruder Alarm £8,000 ASAP
Car park line marking £2,500 ASAP
New barriers £4,000 ASAP
Decorating £5,000 2023
Kubota mowers £35k Spring 2022
Van £30k Spring 2022/23
Tri max stealth – Tractor mower - replacement £18k Spring 2024
Fixed Wiring all sites 2023 - £3,000
Tree Inspections Survey 2023 - £6,000
If all of the “ASAP” work was carried out before 1st April 2022, then the Council’s Budget for one-off Projects in 2021/22 would be spent.
RESOLVED that the Report be noted.
Action: Head of Estates
Members noted the Report of Officers. Members were concerned at the reduction in reserves since 2017 held for capital works or even identified repair works to the Council’s buildings. To re-balance funds held required a regretful increase in the Precept. In view of the previous report and works required to the Council’s properties, it was proposed that the precept be increased by 4% for Band D properties to £77.01 per year which provided a Precept of £947,488.
Members did not consider using s.106 funds for the grounds staff salaries a judicious use of the Developer Contributions, especially when capital purchases for the grounds team had been identified which would deplete the s.106 funds held. Members were keen to see reserves ear-marked annually for large capital replacement items such as a tractor, FunZone equipment etc.
RECOMMENDED TO COUNCIL that a precept of £947,488 be approved (£77.01 at Band D).
Action: Acting Town Clerk
Noted that the next scheduled meeting of the Committee will take place on 12th January 2022 at 7.30pm.